Personal Assistant

Key Responsibilities 

• Manage calendars, appointments, and schedules 
• Coordinate meetings, including agendas and follow-ups 
• Arrange travel, including booking flights and accommodation 
• Draft, edit, and proofread correspondence and reports 
• Handle communications (emails, phone calls, letters) 
• Maintain organised records and files 
• Oversee office supplies and facility maintenance 
• Run errands and manage personal tasks for the executive 
• Provide on-the-go support during travel or high-priority events 
• Manage household needs and liaise with service providers 
• Coordinate drivers’ and cleaner’s schedules 
• Plan and manage events, including logistics and budgets 

Essential Skills 

• Strong organisational and multitasking skills 
• Excellent written and verbal communication skills 
• Ability to adapt quickly to changing priorities and handle urgent tasks efficiently 
• Strong problem-solving skills and a proactive attitude 
• Proven ability to manage household staff and family logistics 
• Fluency in Greek and English 

Required Qualifications 

• Proven experience in an administrative or personal assistant role 
• Excellent written and verbal communication skills 
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) 
• Ability to manage confidential information with discretion 
• Valid driver’s licence 

Additional Skills (Optional) 

• Event management experience is a plus 
• The ability to speak additional languages is desirable 

What You Need to Know 

• At Magnum Grail, we value innovation, collaboration, and a commitment to excellence
• As a Personal Assistant, you will play a crucial role in supporting an executive manager and ensuring the smooth running of operations
• You will have the opportunity to work closely with various departments and contribute to the overall success of the team 
• The hiring process involves two stages of interviews 
• The start date is immediately 
• You will report directly to a senior manager, who will provide supervision and support 

Application Process

In order to apply, we kindly ask you to do the following:

1. Fill in the form
2. Add a cover letter (mandatory)
3. Attach a CV/resume as a PDF or Word file. Please note that we do not accept LinkedIn profiles as CVs.
4. Once we have received your application, we will evaluate it and let you know if we think we can consider your candidature, usually within 3-4 working days.
5. Please check that you have received an e-mail at the address you provided in the form. If this is the case and the letter is not in your spam/junk folder, please send an e-mail to [email protected] to confirm if we have received your application. It would also be beneficial to add the domain magnumgrail.com and the address [email protected] to your contacts to avoid any delay in communication.